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Privacy Policy

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Aramis Search LLC (“Aramis Search”, “we”, “us”, or “our”) is a US-based executive search and recruitment firm providing talent acquisition services to clients in the United States, the United Kingdom, and internationally.
This Privacy Notice explains how we collect, use, store, share, and protect personal information relating to candidates, clients, prospective clients, and website users, in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).

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  • We may collect the following categories of personal information:

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    • Candidates

    • Name, contact information, address, LinkedIn profile

    • CV/resume details (employment history, education, skills)

    • Notes from interviews or assessments

    • Compensation expectations

    • Work eligibility

    • Any other information provided voluntarily by you

    • Clients & Prospects

    • Name, job title, business contact details

    • Information relevant to managing commercial relationships

    • Website Users

    • IP address, browser type, and usage analytics

    • Any information submitted through our contact form

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    We do not intentionally collect sensitive data (e.g., health, ethnicity, criminal background) unless explicitly required and legally permitted.

  • We use cookies and similar technologies to operate and improve our website. Cookies are small text files stored on your device when you visit our site.

    We may collect information such as your IP address, browser type, device information, pages visited, and usage patterns to help us understand how visitors use our website.

    Where required under UK GDPR, we rely on your consent before placing non-essential cookies on your device. You can manage or withdraw your cookie preferences at any time via our cookie banner or by adjusting your browser settings.

  • Providing personal data via our website is voluntary. However, if you choose not to provide certain information, we may be unable to respond to your enquiry or provide our services.

  • We process personal data for the following purposes:

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    • Identifying and evaluating candidates for job opportunities

    • Communicating with candidates and clients

    • Presenting shortlisted candidates to clients

    • Managing placements, offers, and negotiations

    • Maintaining business relationships

    • Meeting legal and regulatory obligations

    • Improving our services and website performance

  • For UK and EU individuals, we rely on the following legal bases:

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    • Legitimate Interests – for recruitment activities, candidate sourcing, and communication

    • Performance of a Contract – when working directly with clients or candidates

    • Consent – where required for specific communications or data types

    • Legal Obligation – complying with laws or regulatory authorities

    • Our legitimate interest is to operate as a recruitment firm, matching candidates with suitable roles.

  • As a US-headquartered firm, we may transfer personal data to our systems and service providers in the United States.
    When we process UK candidate or client data in the US, we ensure appropriate safeguards are in place, including:

    • The UK International Data Transfer Addendum (IDTA)

    • The EU Standard Contractual Clauses (SCCs)

    • Contractual protection with our cloud providers (e.g., Google Workspace, Microsoft 365, and any applicant tracking or CRM systems we use)

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    By engaging with us, you acknowledge that such transfers may occur for legitimate recruitment-related purposes.

  • We may share personal data with:

    • Client companies involved in your recruitment process

    • Technology providers (email, ATS, CRM, cloud services)

    • Professional advisers (legal, compliance, accountancy)

    • Regulatory bodies where required by law

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    We never sell personal data. Data is shared only where strictly necessary and under confidentiality obligations.

  • We use industry-standard security measures including:

    • Multi-factor authentication (MFA) where available

    • Encrypted cloud storage

    • Role-based access controls

    • Regular monitoring of email and data systems

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    Despite these safeguards, no transmission over the internet is entirely secure, and we cannot guarantee absolute security.

  • We retain:

    • Candidate data for up to 24 months from last contact, unless otherwise required or agreed

    • Client data for as long as the business relationship exists

    • Financial and contractual data for 7 years, or longer if required by law

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    Candidates may request deletion of their data at any time, subject to any overriding legal obligations.

  • If you are located in the UK or EU, you have the right to:

    • Access your personal data

    • Correct inaccuracies

    • Request deletion

    • Object to processing based on legitimate interests

    • Request data portability

    • Withdraw consent where processing is based on consent

     

    WITHDRAWING CONSENT

    Where we rely on your consent to process personal data, you have the right to withdraw that consent at any time. You may do so by contacting us at info@aramis-search.com.

    Withdrawing consent will not affect the lawfulness of any processing carried out before consent was withdrawn.

     

    Requests can be made by emailing: info@aramis-search.com
    We aim to respond within 30 days.

  • For any questions about this Privacy Notice or your data rights, please contact:

    Aramis Search LLC
    5676 Dayton St, Denver, CO 80238, USA
    Email: info@aramis-search.com

    If you are located in the UK, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

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    CHANGES TO THIS NOTICE

    We may update this Privacy Notice from time to time, and any changes will be posted on our website with an updated “Last updated” date.

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    Last Updated 12/11/2025

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